Financial Associate

San Francisco, CA
Full Time
Content Administration
Entry Level
Position Summary:

Reporting to the Accounts Payable & Procurement Manager, the Financial Associate will provide overall financial support for purchasing and procurement activities in the content division. The Associate will work closely with the Accounts Payable department and vendors to facilitate payment. 

The Financial Associate is responsible for providing a variety of services that support the assigned departments in a timely and professional manner.  The Financial Associate will be expected to handle confidential data securely and with discretion.

 

KQED envisions a public media organization with a culture that centers on human dignity, equity, and belonging. This will enable us to better serve and reflect the Bay Area through diverse and inclusive storytelling. 

 

We value the contributions of marginalized people in society — including Black, Indigenous, and all people of color,  people with disabilities, and LGBTQIA+ people — and we believe that these communities must be centered in the work we do, and we strongly encourage members of these communities to apply.

KQED Code of Ethics  https://www.kqed.org/about/code-ethics

The mission that drives us:
KQED provide citizens of Northern California with a community-supported alternative to commercial media.   We provide citizens with the knowledge they need to make informed decisions; convene community dialogue; bring the arts to everyone and engage audiences to share their stories. We help students and teachers thrive in 21st-century classrooms, and take people of all ages on journeys of exploration- exposing them to new people, places and ideas.

This role will work hybrid between working in KQED's newly renovated headquarters and working remotely. KQED requires employees to be fully vaccinated against COVID-19.

Salary Information: $66,500-$76900 Annually
Essential Functions:

 
  • Support the procurement process for assigned departments.  Activities include, but not limited:
    • Create purchase requisitions, as needed
    • Send approved Purchase Orders, including Terms and Conditions, to vendors
    • Collect documentation for received goods and services (e.g., packing slip, bill of lading, receiving log)
    • Perform receipt of goods and services within the purchasing system, ZIP
    • Process invoices by ensuring invoices are mathematically correct and approved by the responsible managers and ensure sales/use tax is properly accounted for
  • Prepare monthly reconciliation of American Express corporate card for various cardholders
    • Collect receipts for transactions from cardholders
    • Ensure proper coding of expenses and compliance with company policy and grant funding requirements
  • Source and purchase necessary production/office supplies and manage news and software subscriptions.
  • Serve as a Subject Matter Expert for Direct Travel/Concur. Assist clients with expense reports and travel arrangements and event registration, as needed. 
  • Coordinate with Independent Contractors on material releases and facilitating payments.
  • Assist Financial Planning & Analysis (FP&A) team and Accounts Payable team with ad hoc analysis and reporting.
  • Assist the FP&A team with month end accruals for respective departments.
  • Complete monthly journal entries, as necessary
  • Review employee expense reports and adjust coding as needed.
  • Maintain all records in a secure, neat and easily accessible manner.
  • Perform other essential duties as assigned.

Candidate qualifications:
 
  • At least 2-3 years relevant experience in accounts payable, accounting or general finance
  • Ability to communicate in a clear and concise manner, both in oral and written form
  • Ability to interact and collaborate with cross-functional departments with a customer service orientation
  • Highly organized and strong attention to detail
  • Operates with a sense of urgency
  • Proficiency with Microsoft Office (Outlook, Excel, Word), Google (Sheets, Docs), and Adobe Acrobat
  • Previous experience with financial systems and / or procure to pay systems in a mid or large size organization
  • General understanding of budgets and a good aptitude with numbers
  • Strong initiative with an ability to work independently and prioritize to meet deadlines
  • Experience with Sage Intacct, Zip, and Concur is a plus
Physical Demands:
  • Ability to lift a minimum of fifteen (15) pounds;
  • Ability to exert maximum muscle force to lift, push, pull or carry;
  • Ability to use abdominal and lower back muscles over time without fatigue;
  • Ability to stand and/or sit for extended periods;
  • Ability to bend, stoop, stretch, twist, sit, and reach;
  • Fine motor skills;
  • Good visual and auditory acuity.
Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Human Check*