HR Specialist

San Francisco, CA

Full Time

404 HR

Entry Level

Title: HR Specialist
Schedule Format - Location: Hybrid - San Francisco
Pay Information: Hourly: $30.18 - $37.73

Position Summary:

The Human Resources Specialist supports the HR department by delivering a wide range of administrative and HR services to employees and managers. This position plays a key role in ensuring compliance with employment laws and organizational policies while promoting a positive and inclusive workplace culture. The HR Specialist is responsible for managing core HR functions including recruitment and onboarding, benefits administration, leave management, HRIS data maintenance, and training support.

KQED envisions a public media organization with a culture that centers on human dignity, equity, and belonging. This will enable us to better serve and reflect the Bay Area through diverse and inclusive storytelling.

We value the contributions of marginalized people in society — including Black, Indigenous, and all people of color, people with disabilities, and LGBTQIA+ people — and we believe that these communities must be centered in the work we do, and we strongly encourage members of these communities to apply.

KQED Code of Ethics https://www.kqed.org/about/code-ethics

The mission that drives us:
KQED provide citizens of Northern California with a community-supported alternative to commercial media. We provide citizens with the knowledge they need to make informed decisions; convene community dialogue; bring the arts to everyone and engage audiences to share their stories. We help students and teachers thrive in 21st-century classrooms, and take people of all ages on journeys of exploration- exposing them to new people, places and ideas.

This role will work hybrid between working in KQED's newly renovated headquarters and working remotely.

Essential Functions:

Provides office administration for staff as needed including serving as a knowledgeable resource for KQED employees contacting the HR department.
Provides support to the HR team as needed particularly with assisting with processes that lead to a seamless HR operation.
Recruiting and on-boarding support. Assists KQED’s recruitment process:
- Schedules/Coordinates interviews with candidates and interviewers
- Posts all open position(s) to designated sites
- Maintains accurate files of job postings and completes mandatory FCC reporting as required
- Coordinates and schedules onboarding for new employees
- Conducts and schedules new hire orientations for new employees
- Initiates and monitors reference and background checks
- Creates and sends offer letters as requested
- Conducts phone screen interviews as requested
- Coordinates Intern recruitment and onboarding process
- Notifies NABET, SAG-AFTRA, IT, Facilities and others as needed of newly hired employees as well as changes as stated in the CBA for NABET and SAG-AFTRA or as directed by the Employee Relations Counsel
  Registers KQED for career fairs and attends career fairs as needed.
Benefits and Leaves of Absence Support
- Meet with employees to understand the need for leave of absence and explain process and options available including pay
- Coordinate pay for payroll processing.
- Stay up to date and knowledgeable about Leaves and work closely with Insperity on process improvements
- Works with Associate Director of Human Resources on Annual wellness fair and different wellness and safety activities and initiatives
HR Department Support
- Reviews invoices and bills timely for accuracy and resolves any discrepancies prior to processing for payment. Works within the financial system to ensure that timely payment requests and bills are accurately processed as well as purchase orders and expense vouchers. Maintains accurate records of invoices and bills.
- Enters new employees as well as other data changes into the HRIS System as requested by departments or HR Generalists
- Responsible for maintaining HR information on the KQED InfoSite Page
- Coordinates offboarding
Performs other essential functions as assigned.

Candidate qualifications:

1 year of professional administrative support experience
Excellent administrative support skills and strong attention to detail
Ability to diplomatically respond to a variety of issues and concerns grounded in experience with conflict resolution techniques and active listening skills
Excellent written and oral communication skills and strong organizational, project management and interpersonal skills required
Strong Microsoft Office skills
Ability to work under pressure and meet deadlines following complex projects and duties through to completion
Ability to maintain confidentiality and weigh alternative approaches to resolve issues

Physical Demands:

Ability to lift a minimum of fifteen (15) pounds;
Ability to exert maximum muscle force to lift, push, pull or carry;
Ability to use abdominal and lower back muscles over time without fatigue;
Ability to stand and/or sit for extended periods;
Ability to bend, stoop, stretch, twist, sit, and reach;
Fine motor skills;
Good visual and auditory acuity.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

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KQED envisions a public media organization with a culture rich in inclusion and curiosity. An inclusive culture helps us attract and retain top talent and create a more dynamic work environment. Cultivating curiosity means encouraging our employees to ask questions, actively listen, engage in meaningful conversations, participate in new experiences and understand the world from others’ viewpoints. Share with us how you would contribute to advancing inclusion and curiosity at KQED.*

KQED, Inc. is a private, non-profit enterprise, dealing with public information and funds. Accordingly, we require all applicants for positions at KQED, Inc., to complete the following: PLEASE READ CAREFULLY. BE SURE TO SIGN AND DATE BELOW.

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I authorize KQED, Inc. to contact my references and look into my work record, education and other matters related to my suitability for employment. I also authorize the references I provide to disclose to KQED, Inc. information and documents related to my work record, without giving me prior notice of such disclosures. In addition, I release KQED, Inc., my former employers and all other persons, corporations, partnerships and associations from any and all claims arising out of or related to such disclosures.

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