Revenue Accountant

San Francisco, CA
Full Time
Entry Level
Position Summary:

KQED’s annual operating revenue of about $90 million is derived from sources including contributions from members, underwriting revenue, foundation & development revenue, trade and in-kind donations, and fee for service arrangements. The Revenue Accountant I is responsible for daily processing and coding of a high volume of customer billing and cash receipts.  The Accountant is also responsible for the preparation of revenue related journal entries and related reports in accordance with GAAP.

KQED envisions a public media organization with a culture that centers on human dignity, equity, and belonging. This will enable us to better serve and reflect the Bay Area through diverse and inclusive storytelling. 
We value the contributions of marginalized people in society — including Black, Indigenous, and all people of color,  people with disabilities, and LGBTQIA+ people — and we believe that these communities must be centered in the work we do, and we strongly encourage members of these communities to apply.

KQED Code of Ethics

The mission that drives us:
KQED provide citizens of Northern California with a community-supported alternative to commercial media.   We provide citizens with the knowledge they need to make informed decisions; convene community dialogue; bring the arts to everyone and engage audiences to share their stories. We help students and teachers thrive in 21st-century classrooms, and take people of all ages on journeys of exploration- exposing them to new people, places and ideas.

This role will work hybrid between working in KQED's newly renovated headquarters and working remotely. KQED requires employees to be fully vaccinated against COVID-19.

Salary Information: $29.00-$36.00 per hour
Essential Functions:

1 – Download Previous Day Composite Report, which details the previous day’s transactions, from banking website and utilize report to:
    • Prepare Daily Cash Report to estimate available cash for operations. This is calculated using the previous day’s cleared transactions per bank, outstanding check activity, and estimated disbursements for the day. Reconcile estimated disbursements against actuals.
  • Monitor daily activity identifying transactions, inquire about unknown transactions or discrepancies, and confirm transactions posted.
  • Distribute when approved to the CFO and Controller

2 – Coordinate with Revenue Accountant II to prepare cash and checks for deposit into bank.
  • Open Finance department mail and distribute or re-route to correct department within KQED. Isolate checks and provide to Revenue Accountant II for collation into deposit batches.
  • Receive checks from other departments (Membership, Development, etc.) and prepare for deposit.
  • Scan checks, envelopes and other supporting documentation to create and redact pdf documents.
  • Deposit checks using e-desktop scanner, confirm count and total amount of deposits.
  • Deposit in-person at the bank cash/checks received that cannot be deposited electronically.

3 – Manage Accounts Receivable email in-box
  • Review e-mail at least twice a day, and immediately reply to easy-to-dispatch inquiries, such as confirming cash received, or a request for an Account Statement, invoice, or a single use credit card hyperlink, etc.
  • Maintain and create e-mail templates or default replies used to efficiently respond to the same type of inquiries.
  • Process important or time-sensitive inquiries, and if needed, assign as a Task to either the Revenue Accountant II or Revenue Manager, such as inquiries that require more problem solving, consideration, or similar.
  • Follow-up on inquiries where AR is awaiting a response until the issue is resolved or information required is received.
  • Archive or file e-mails that require no action.
  • Review e-mails flagged by Mimecast to block or permit delivery, review Junk folder to update white list of approved senders, update mailing lists removing AR from marketing or social media notifications to declutter and manage the AR in-box.

4 – Review and reconcile transactions entered in the Customer Relationship Management (CRM) system, Revolutionary Online (ROI), to cash receipts (cash, checks, EFTs, and credit cards).
  • Collaborate with gift processors in the Membership and Development departments to identify and process missing transactions. 
  • Investigate common issues and work with other departments to resolve. Common issues include incorrect amount, check number, deposit date, and duplicate entries.
  • Re-organize ROI transactions into system Deposit batches, which align with deposits made to WFB.
  • Assist Revenue Accountant II, as needed, with preparing cash receipts journal in GL software (Intacct).

5 – Prepare, distribute invoices, and apply payments within WideOrbit for underwriting revenue and Intacct for other revenue.
  • Apply payments to invoices, and investigate overpayments/under payments or payments with no billing reference.

6 –Maintain Balance Sheet Analyses of WideOrbit and Intacct Customer Receivable Account, and Aging Statement. Investigate discrepancies and corrections needed.

7 – Assist Revenue Accountant II on collections of outstanding accounts receivable:
  • E-mail monthly account statements and payment past due reminders
  • Document communication and efforts to collect, maintaining notes in the Aging

8 – Reconcile third party reports for vehicle donation program reporting with cash received, and prepare journal entries for month end close

9 – Other duties as assigned, but are not limited to:
  • Filing, scheduling, meeting set-up, shredding checks after deposit, etc.
  • Crosstrain and become backup to Revenue Accountant II and vice versa
  • Preparing month end journal entries for other miscellaneous cash receipts
  • Prepare and request internal paperwork for intra-bank transfers; prepare journal entry for month end close
Candidate qualifications:
  • BA or BS degree in Accounting Finance or Business in Administration.
  • Strong attention to detail and 10-key skill.
  • Highly organized and dependable.
  • Knowledge of generally accepted accounting practices.
  • Ability to communicate diplomatically with staff/customers through multiple channels of communication (i.e. e-mail, Slack, in person, Zoom, and Google sheets).
  • Working knowledge of MS software, Excel/Google Sheets, and Word.
  • Ability to work under pressure and meet deadlines, has a sense of urgency.
  • Ability to work in a team environment as well as to work independently.
  • Excellent writing, communication and organizational skills.
  • Non-profit industry experience (preferred)
  • Working knowledge and experience with Intacct, ROI, and WideOrbit software (preferred).

Physical Demands:
  • Ability to lift a minimum of fifteen (15) pounds;
  • Ability to exert maximum muscle force to lift, push, pull or carry;
  • Ability to use abdominal and lower back muscles over time without fatigue;
  • Ability to stand and/or sit for extended periods;
  • Ability to bend, stoop, stretch, twist, sit, and reach;
  • Fine motor skills;
  • Good visual and auditory acuity.

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